October 2, 2012

Amendments [Voting Results]

We want to thank everyone who was involved and voted your feelings on the two proposed amendments. Here are the results.

A) 53 Yea, 61 Nay [Did Not Pass]
B) 51 Yea, 63 Nay [Did Not Pass]

In short, no changes will be made to the CC&R's and will not be changed to allow Boats or Trailers.

All of the very best,
Pointe Meadows Community HOA Board.
Posted by HOA Board

September 26, 2012

Annual meeting summary (2012/09/25)

We had a great turn out to the Annual community HOA meeting last night! We want to thank everyone who came, and everyone who sent in a proxy vote.
Here is a quick overview of what went on last night.

· Kim Patterson from Parker brown welcomed everyone to the meeting and gave a quick overview of the agenda for the meeting.
· Kim Presented the finances for the HOA, and homeowners had Q & A time concerning the budget and finances.
· The Proposed amendments were introduced, then various homeowners discussed their views, thoughts, rebuttals, etc…
· Votes were turned in, however we were shot by about 5 votes to decide the issue. So the results will be determined in the following meeting on October 2, 2012.
· Nominations to fill in the empty HOA board positions were taken, then a final vote was decided between.
o Suraj Syal
o Kathryn Crocket
o Robert (“Bob”) Jones

· The final results were very close, and in fact needed to be counted several times to be sure of the numbers. The “winners” were
o Suraj Syal (09/2012 – 09/2014)
o Robert (“Bob”) Jones (09/2012 – 09/2014)

· As one homeowner pointed out (Larry Furr ), it was great to see more nominations than open positions! This is the first time in the history of our HOA that has happened

· We then had a general Question and Answer period for homeowners to ask Parker Brown Reps, or the HOA board anything.

· Meeting Adjourned until October 2, 2012 at 19:00.

We wish to welcome the new board members and thank them for their willingness to serve the community. Also we want to thank Crystal Ellis and Weston Ward for their diligent service and hard work on the board. They will be missed.
Posted by HOA Board

September 17, 2012

HOA Meeting and proposed Changes

IMPORTANT HOA MEETING

  • September 25, 2012 | October 2, 2012
  • 7:00PM
  • The Legacy Center

Below are links to digital copies of the documents found in the notification letters that went out.

Dear Pointe Meadow Homeowners,

It is time again for our fall meeting. This year’s meeting will be held on September 25, 2012 at the Legacy Center at 7:00 pm. Traditionally, these meetings have not entailed a large time commitment, and they offer an opportunity to provide feedback and suggestions for the HOA going forward.

This year the HOA has been proactive in seeking feedback from the homeowners. We have a blog, e-mail, and have received feedback via Facebook. The blog can be found online at: http://PointeMeadows.org or http://pmchoa.blogspot.com.  Therein you will find all of the notes from HOA meetings, the budget, the Covenants, Conditions and Restrictions (CC&R), as well as the Community Bylaws. The e-mail address is pmchoa@gmail.com and the Facebook page is The Pointe Meadows Neighborhood found at https://www.facebook.com/groups/48821132163/. While the HOA is usually aware of questions and comments found in all three applications, e-mail is the best method of communication to ensure a response.

Based on a recent survey, it has been proposed that the community by-laws be changed as they relate to boats and trailers. The proposed change is to allow boats, or boats and trailers. The specific language is as follows:

 Proposal A to Article XI section 11.5 of the Declaration:

11.5           Recreation Vehicles. No large trucks, dirt bikes, ATV’s, motorhomes, camp trailers and commercial vehicles (herein “Recreation Vehicles”) belonging to Owners or other residents of the Property shall be parked on any side, rear, or front yard of any Lot or upon the public streets within the Development, except temporary parking upon public streets not to exceed twenty-four (24) hours. No motor vehicle of any kind shall be repaired, constructed or reconstructed upon any Lot, except that these restrictions shall not apply to emergency repairs to vehicles or repairs made within an enclosed garage.

  1. Boats and Trailers. Boats and open bed trailers are allowed as long as they are well-maintained, parked on a separate cement pad from the driveway, are covered, and the boat/trailer does not extend beyond the cement pad or encroach upon the sidewalk.

Proposal B to Article XI section 11.5 of the Declaration:

11.5           Recreation Vehicles. No large trucks, trailers, dirt bikes, ATV’s, motorhomes, camp trailers and commercial vehicles (herein “Recreation Vehicles”) belonging to Owners or other residents of the Property shall be parked on any side, rear, or front yard of any Lot or upon the public streets within the Development, except temporary parking upon public streets not to exceed twenty-four (24) hours. No motor vehicle of any kind shall be repaired, constructed or reconstructed upon any Lot, except that these restrictions shall not apply to emergency repairs to vehicles or repairs made within an enclosed garage.

  1. Boats. Boats are allowed as long as they are well-maintained, parked on a separate cement pad from the drive way, are covered, and the boat/trailer does not extend beyond the cement pad or encroach upon the sidewalk.

In order to vote on the proposed changes, we need sixty (60) percent of homeowners to attend a homeowner’s meeting, either in-person or by proxy.  This meeting will be held on September 25, 2012, 7:00 pm at the Legacy Center.  If we do not meet the quorum requirements at that meeting, then we will hold a second meeting on October 2, 2012, at 7:00 pm.  At that time we would only need thirty (30) percent of homeowners to call a vote.

One final matter, we will have two vacancies on the HOA board by September. We will receive nominations and hold a vote to fill that vacancy at the meetings according to the Community Bylaws.

If you are unable to attend either meeting, please send your proxy form along with your completed voting form in your absence.  You can either give it to another homeowner who will be in attendance at the meeting, give it to a HOA Board member, or you may send it to Parker Brown, CO: Kim Paterson at the contact information above.  This is the only way your vote will be tallied if you are not present.  Only one vote per household will be tallied.  

We have enclosed a proxy form, a voting form, and the current Community Bylaws. These documents can also be found online at: http://PointeMeadows.org or http://pmchoa.blogspot.com.

If you have any questions about the voting process or about our annual meeting, please feel free to give Parker Brown Real Estate a call at 801-766-9998 or email Kim at kim@parker-brown.com.  We look forward to seeing you at the September 25, 2012 meeting.

Sincerely,

The HOA Board
Posted by HOA Board

August 4, 2012

Survey Results (7/2012)

Below is a link for the results of the survey we had.  Thank you to everyone who participated.

Survey Results
Posted by HOA Board

July 12, 2012

Contact Info (& Survey Reminder)

Hello Neighbors!

We're concerned that we may not have contact information for everyone (especially electronic contact info)   To help us make sure we are getting importnat information to you, please fill out this Form.

http://you.PointeMeadows.org  or    http://goo.gl/a5ca0


Also as another reminder please fill out the survey if you haven't done so already

http://survey.pointeMeadows.org   or http://goo.gl/sRtXB


And as always, please contact us if you have any questions, concerns or suggestions. pmchoa@gmail.com
Posted by HOA Board

July 9, 2012

HOA Survey and Open Board position

Hello,
We would love to have your input on how the HOA is doing, what it could do better, and your thoughts on some proposed changes.  We've put together a quick survey (only takes a couple minutes) at the link below:

http://survey.pointeMeadows.org   or http://goo.gl/sRtXB

Also, There is an opening on the board, If you or someone you know is interested in filling the board position until the next public meeting please let us know. pmchoa@gmail.com

Thank you and have a great summer!
Pointe Meadows HOA Board
Posted by HOA Board

March 13, 2012

Amendments Passed!

Thanks to all of the homeowners who participated in the recent meetings, either by attending or sending in a proxy vote. With your participation all three of the amendments passed.



  • Article XI (Rental Notifications) 
    • 55 Votes for the change (98.21%), 1 against 
  • Article XVII (Eliminate City Approval) 
    • 55 Votes for the change (98.21%), 1 against 
  • Article XIII (Allow Notice By standard US Mail, Eliminating need for certified mail) 
    • 51 Votes for the change (91.07%), 5 against
Posted by HOA Board

March 5, 2012

Reminder about important HOA Meeting(s) [Please vote!]


March 06, 2012 | March 13, 2012

7:00PM

The Legacy Center
Continue reading the blog post below the downloadable documents.
Downloadable Documents
  • A letter to you about the proposed changes (Same as this blog post)  

Dear Pointe Meadow Home Owners,

In the past there have been many frustrations expressed over our neighborhood Covenants, Conditions and Restrictions (CCR’s) as they are presently constituted. While they are not ideal, they are binding on us as a neighborhood and are attached to our individual properties and neighborhood as part of the original zoning and development contracts.  Each of the homeowners has neighborhood duties and rights as designated by the CCR’s.  The neighborhood also has common property which must be maintained and insured. Whether you are for the CCR’s or against them, the bottom line is that they are not going away.
Part of the frustration being expressed is the difficulty the CCR’s impose on us as homeowners to make even minor adjustments or changes to better suit the needs of our individual homes and neighborhood.
A few of the current requirements for modification to the CCR’s are:
  • To gain the approval of Lehi City;
  • To provide notice of these meetings through certified mail; and
  • To hold a meeting with sixty (60) percent of homeowners present in order to vote on proposals.

The first bullet point represents a significant obstacle for the property owners in this neighborhood. As it currently stands, all of the homeowners could agree on an amendment and the City’s vote alone could veto it. As homeowners, we presently have the opportunity to remove this provision from our CCR’s.  We would no longer be required to consult the City regarding future changes and obtain their authorization.
The second hurdle we face is the expense of providing notice of the meetings where a vote might be taken. Every time notice is required, it costs approximately $600.00 to send certified mail to all homeowners. This expense comes directly from HOA dues. The HOA has always worked to keep the dues to a minimum and at $60.00 a year they are one of the lowest, if not the lowest, in the state. Sending certified mail is not in line with this low-cost approach. The current proposal is to change the notification provision such that regular mail would prove sufficient. This would significantly lower the cost while still accomplishing the task of providing notice to homeowners. 
The third requirement, of having sixty (60) percent of homeowners present in order to vote on proposals would remain unchanged. This requirement is a significant challenge in itself which helps bring stability to the CCR’s and ensures that they won’t be amended based upon the preference of a few homeowners. The proposed amendments are solely aimed at lowering costs and eliminating third party involvement in the CCR’s that govern our properties.
The final proposal to be voted upon is an amendment clarifying the responsibilities of owners when the property in the neighborhood is rented. In essence, the proposal will help the communication between the homeowners, renters and the HOA. It would require the renter to be given a copy of the CCR’s and to provide contact information for the renters. The homeowner would still be responsible for compliance with the CCR’s. It is not a limit on homeowner’s ability to rent their property.
As an HOA board, we have submitted the proposed amendments to the City and have received their approval. In order to finalize this process we need sixty (60) percent of homeowners to attend a homeowner’s meeting, either in person or by proxy, to conduct a formal vote.  This meeting will be held on March 6, 2012, 7:00 pm at the Legacy Center.  If we do not meet the quorum requirements at that meeting, then we will hold a second meeting on March 13, 2012, at 7:00 pm, at which we will only need thirty (30) percent of homeowners to call a vote. The net effect of the proposed changes will be to have the same level of participation from the homeowners to pass an amendment while eliminating a significant cost and the interference of the City in the process.
One final matter, we currently have a vacancy on the HOA board. We will receive nominations and hold a vote to fill that vacancy at the March 6, 2012 meeting according to the community bylaws.
If you are unable to attend either meeting, please send your proxy form along with your completed voting form to the meeting. This is the only way your vote will be tallied if you are not present.  You can either give it to another homeowner to bring to the meeting, give it to a HOA Board member or you may send it to Parker Brown, CO: Kim Paterson at the contact information above.
We have enclosed the proposed amendments, a proxy form, a voting form and the current Community Bylaws. These documents can also be found online at:
If you have any questions about the voting process or about our annual meeting, please feel free to give Parker Brown Real Estate a call at 801-766-9998 or email Kim at kim@parker-brown.com.


We look forward to seeing you at the March 6, 2012 meeting.

Sincerely,

The HOA Board
Posted by HOA Board

February 18, 2012

2012 HOA Dues Reminder

This is a reminder to homeowners who have not paid their HOA Dues yet, they are due March 1, 2012
Again, here are the instructions for making payments: 
If you would prefer to send your payment through the mail, please send it to the following address:
Parker Brown Real Estate
P.O. Box 995
Lehi, UT 84043
Online payments, which have a service fee of $1.95, can be made through the website of our HOA's property management company, Parker Brown Real Estate (PRBE). New users should follow the directions below:
   1. Go to www.parkerbrownmanagement.com
   2. Click on the "Pay HOA Dues" link
   3. Click on the "Enroll Now" link
   4. Find "Pointe Meadows HOA" under the list of properties and click on the "This is My Property" button
   5. Fill out the secure web fields in order to create a user profile
   6. Click the "Payments" tab in order to make a one-time or recurring payment
If you have any questions regarding the setup or use of PBRE's website, please email kim@parker-brown.com.
Posted by HOA Board

February 11, 2012

Important HOA Meeting


March 06, 2012 | March 13, 2012

7:00PM

The Legacy Center
Continue reading the blog post below the downloadable documents.
Downloadable Documents
  • A letter to you about the proposed changes (Same as this blog post)  

Dear Pointe Meadow Home Owners,

In the past there have been many frustrations expressed over our neighborhood Covenants, Conditions and Restrictions (CCR’s) as they are presently constituted. While they are not ideal, they are binding on us as a neighborhood and are attached to our individual properties and neighborhood as part of the original zoning and development contracts.  Each of the homeowners has neighborhood duties and rights as designated by the CCR’s.  The neighborhood also has common property which must be maintained and insured. Whether you are for the CCR’s or against them, the bottom line is that they are not going away.
Part of the frustration being expressed is the difficulty the CCR’s impose on us as homeowners to make even minor adjustments or changes to better suit the needs of our individual homes and neighborhood.
A few of the current requirements for modification to the CCR’s are:
  • To gain the approval of Lehi City;
  • To provide notice of these meetings through certified mail; and
  • To hold a meeting with sixty (60) percent of homeowners present in order to vote on proposals.

The first bullet point represents a significant obstacle for the property owners in this neighborhood. As it currently stands, all of the homeowners could agree on an amendment and the City’s vote alone could veto it. As homeowners, we presently have the opportunity to remove this provision from our CCR’s.  We would no longer be required to consult the City regarding future changes and obtain their authorization.
The second hurdle we face is the expense of providing notice of the meetings where a vote might be taken. Every time notice is required, it costs approximately $600.00 to send certified mail to all homeowners. This expense comes directly from HOA dues. The HOA has always worked to keep the dues to a minimum and at $60.00 a year they are one of the lowest, if not the lowest, in the state. Sending certified mail is not in line with this low-cost approach. The current proposal is to change the notification provision such that regular mail would prove sufficient. This would significantly lower the cost while still accomplishing the task of providing notice to homeowners. 
The third requirement, of having sixty (60) percent of homeowners present in order to vote on proposals would remain unchanged. This requirement is a significant challenge in itself which helps bring stability to the CCR’s and ensures that they won’t be amended based upon the preference of a few homeowners. The proposed amendments are solely aimed at lowering costs and eliminating third party involvement in the CCR’s that govern our properties.
The final proposal to be voted upon is an amendment clarifying the responsibilities of owners when the property in the neighborhood is rented. In essence, the proposal will help the communication between the homeowners, renters and the HOA. It would require the renter to be given a copy of the CCR’s and to provide contact information for the renters. The homeowner would still be responsible for compliance with the CCR’s. It is not a limit on homeowner’s ability to rent their property.
As an HOA board, we have submitted the proposed amendments to the City and have received their approval. In order to finalize this process we need sixty (60) percent of homeowners to attend a homeowner’s meeting, either in person or by proxy, to conduct a formal vote.  This meeting will be held on March 6, 2012, 7:00 pm at the Legacy Center.  If we do not meet the quorum requirements at that meeting, then we will hold a second meeting on March 13, 2012, at 7:00 pm, at which we will only need thirty (30) percent of homeowners to call a vote. The net effect of the proposed changes will be to have the same level of participation from the homeowners to pass an amendment while eliminating a significant cost and the interference of the City in the process.
One final matter, we currently have a vacancy on the HOA board. We will receive nominations and hold a vote to fill that vacancy at the March 6, 2012 meeting according to the community bylaws.
If you are unable to attend either meeting, please send your proxy form along with your completed voting form to the meeting. This is the only way your vote will be tallied if you are not present.  You can either give it to another homeowner to bring to the meeting, give it to a HOA Board member or you may send it to Parker Brown, CO: Kim Paterson at the contact information above.
We have enclosed the proposed amendments, a proxy form, a voting form and the current Community Bylaws. These documents can also be found online at:
If you have any questions about the voting process or about our annual meeting, please feel free to give Parker Brown Real Estate a call at 801-766-9998 or email Kim at kim@parker-brown.com.


We look forward to seeing you at the March 6, 2012 meeting.

Sincerely,

The HOA Board
Posted by HOA Board
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