Annual meeting summary (2012/09/25)

We had a great turn out to the Annual community HOA meeting last night! We want to thank everyone who came, and everyone who sent in a proxy vote.
Here is a quick overview of what went on last night.

· Kim Patterson from Parker brown welcomed everyone to the meeting and gave a quick overview of the agenda for the meeting.
· Kim Presented the finances for the HOA, and homeowners had Q & A time concerning the budget and finances.
· The Proposed amendments were introduced, then various homeowners discussed their views, thoughts, rebuttals, etc…
· Votes were turned in, however we were shot by about 5 votes to decide the issue. So the results will be determined in the following meeting on October 2, 2012.
· Nominations to fill in the empty HOA board positions were taken, then a final vote was decided between.
o Suraj Syal
o Kathryn Crocket
o Robert (“Bob”) Jones

· The final results were very close, and in fact needed to be counted several times to be sure of the numbers. The “winners” were
o Suraj Syal (09/2012 – 09/2014)
o Robert (“Bob”) Jones (09/2012 – 09/2014)

· As one homeowner pointed out (Larry Furr ), it was great to see more nominations than open positions! This is the first time in the history of our HOA that has happened

· We then had a general Question and Answer period for homeowners to ask Parker Brown Reps, or the HOA board anything.

· Meeting Adjourned until October 2, 2012 at 19:00.

We wish to welcome the new board members and thank them for their willingness to serve the community. Also we want to thank Crystal Ellis and Weston Ward for their diligent service and hard work on the board. They will be missed.

HOA Meeting and proposed Changes

IMPORTANT HOA MEETING

• September 25, 2012 | October 2, 2012
• 7:00PM
• The Legacy Center

Below are links to digital copies of the documents found in the notification letters that went out.

• Proposed  Amendments
• By Law Updates
• Letter and Proxy Form (09/2012)

Dear Pointe Meadow Homeowners,

It is time again for our fall meeting. This year’s meeting will be held on September 25, 2012 at the Legacy Center at 7:00 pm. Traditionally, these meetings have not entailed a large time commitment, and they offer an opportunity to provide feedback and suggestions for the HOA going forward.

This year the HOA has been proactive in seeking feedback from the homeowners. We have a blog, e-mail, and have received feedback via Facebook. The blog can be found online at: http://PointeMeadows.org or http://pmchoa.blogspot.com.  Therein you will find all of the notes from HOA meetings, the budget, the Covenants, Conditions and Restrictions (CC&R), as well as the Community Bylaws. The e-mail address is pmchoa@gmail.com and the Facebook page is The Pointe Meadows Neighborhood found at https://www.facebook.com/groups/48821132163/. While the HOA is usually aware of questions and comments found in all three applications, e-mail is the best method of communication to ensure a response.

Based on a recent survey, it has been proposed that the community by-laws be changed as they relate to boats and trailers. The proposed change is to allow boats, or boats and trailers. The specific language is as follows:

 Proposal A to Article XI section 11.5 of the Declaration:

11.5           Recreation Vehicles. No large trucks, dirt bikes, ATV’s, motorhomes, camp trailers and commercial vehicles (herein “Recreation Vehicles”) belonging to Owners or other residents of the Property shall be parked on any side, rear, or front yard of any Lot or upon the public streets within the Development, except temporary parking upon public streets not to exceed twenty-four (24) hours. No motor vehicle of any kind shall be repaired, constructed or reconstructed upon any Lot, except that these restrictions shall not apply to emergency repairs to vehicles or repairs made within an enclosed garage.

1. Boats and Trailers. Boats and open bed trailers are allowed as long as they are well-maintained, parked on a separate cement pad from the driveway, are covered, and the boat/trailer does not extend beyond the cement pad or encroach upon the sidewalk.

Proposal B to Article XI section 11.5 of the Declaration:

11.5           Recreation Vehicles. No large trucks, trailers, dirt bikes, ATV’s, motorhomes, camp trailers and commercial vehicles (herein “Recreation Vehicles”) belonging to Owners or other residents of the Property shall be parked on any side, rear, or front yard of any Lot or upon the public streets within the Development, except temporary parking upon public streets not to exceed twenty-four (24) hours. No motor vehicle of any kind shall be repaired, constructed or reconstructed upon any Lot, except that these restrictions shall not apply to emergency repairs to vehicles or repairs made within an enclosed garage.

1. Boats. Boats are allowed as long as they are well-maintained, parked on a separate cement pad from the drive way, are covered, and the boat/trailer does not extend beyond the cement pad or encroach upon the sidewalk.

In order to vote on the proposed changes, we need sixty (60) percent of homeowners to attend a homeowner’s meeting, either in-person or by proxy.  This meeting will be held on September 25, 2012, 7:00 pm at the Legacy Center.  If we do not meet the quorum requirements at that meeting, then we will hold a second meeting on October 2, 2012, at 7:00 pm.  At that time we would only need thirty (30) percent of homeowners to call a vote.

One final matter, we will have two vacancies on the HOA board by September. We will receive nominations and hold a vote to fill that vacancy at the meetings according to the Community Bylaws.

If you are unable to attend either meeting, please send your proxy form along with your completed voting form in your absence.  You can either give it to another homeowner who will be in attendance at the meeting, give it to a HOA Board member, or you may send it to Parker Brown, CO: Kim Paterson at the contact information above.  This is the only way your vote will be tallied if you are not present.  Only one vote per household will be tallied.  

We have enclosed a proxy form, a voting form, and the current Community Bylaws. These documents can also be found online at: http://PointeMeadows.org or http://pmchoa.blogspot.com.

If you have any questions about the voting process or about our annual meeting, please feel free to give Parker Brown Real Estate a call at 801-766-9998 or email Kim at kim@parker-brown.com.  We look forward to seeing you at the September 25, 2012 meeting.

Sincerely,

The HOA Board